Ease Office Workload with Transcription Services

Whether you operate a medical clinic, a physician's office or any other type of professional services office, turning your audio taped instructions, findings or rulings into a printed hard copy can take time to make.

Employing a full-time person to transcribe your recordings is an option that may be worthwhile, provided you have sufficient business to justify the expense. In addition to wages, there are other parts of the expense to consider such as social security taxes, worker's compensation payments among others. Additionally, if the workload drops you will still have them in your employee even if there is no work to be done.

Another option is to employ a transcription service, whose services are on a sub-contract basis and you only pay for the services when they are used. Most involve a service in a nearby area that will come to your office and pick up recordings to transcription. They will take them to their office, transcribe them, print hard copies of your tapes, and return them, along with the original recording, once completed.

They may employ several people trained in typing from audio sources and, with absolute accuracy, can give you a verbatim transcript of what is on your tape. However, for the first few times you use a transcription service, it is advisable to follow the printed transcript with the audiotape to insure accuracy. Once your comfort level is raised, checking the work should still be done periodically.

Some services offer transcription services by long distance. They will have digital recording systems in their offices to which you place a call and transmit your voice recording over the telephone. They will then produce a written copy and send it by way of email or fax, usually within 24 hours.

Transcription services usually entail medical, legal and professional services including investigative resources from law enforcement or private investigation services. They are able to record their findings as they conduct their investigation and then have them transcribed to filing purposes or even as submitted documentation for legal proceedings.

Attorneys often use transcription services following meetings with clients as they record their thoughts and details of the conversation and then have them printed for their files and, again, for potential use in legal proceedings.

Medical transcriptions are a widely used service by doctors, hospitals and medical clinics where findings during exams are audio recorded and transcribed for later filing and use. This position requires a good understanding of the medical field and terms to be put into printed form in a short amount of time.

The majority of the transcription services offer a finished project within 24 hours, depending on the complexity and nature of the project. The vast majority also offer complete confidentiality guarantees, to give you the understanding that nothing on the tapes or in writing will ever be shared with anyone else. This is especially important with medical transcription services as any release of medical information could be considered a HIPPA violation, which is against federal medical privacy laws.